Will AI replace Meeting, Convention, and Event Planners?
AI can do 83% of the work Meeting, Convention, and Event Planners do at least twice as fast. People already use it for 2 of their 21 tasks, while 14 more are ready but barely used so far. 5 still need a person.
AI is already doing this2 · 14% of time
People already use AI for these tasks in real work, based on Anthropic's analysis of how Claude is used.
- Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.Mostly automated10% of time
- Evaluate and select providers of services according to customer requirements.Mostly automated3% of time
AI could do this next14 · 69% of time
AI can speed these up by at least half, but real use has not caught up yet. These are next in line.
- Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.13% of time
- Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.9% of time
- Plan and develop programs, agendas, budgets, and services according to customer requirements.8% of time
- Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.6% of time
- Maintain records of event aspects, including financial details.5% of time
- Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.5% of time
- Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.5% of time
- Review event bills for accuracy and approve payment.3% of time
- Organize registration of event participants.3% of time
- Hire, train, and supervise volunteers and support staff required for events.3% of time
- Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.2% of time
- Design and implement efforts to publicize events and promote sponsorships.2% of time
- Develop event topics and choose featured speakers.2% of time
- Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.1% of time
Still needs a person5 · 17% of time
No real AI use, no proven AI speedup and no robot that can do it yet. This is the part of the job to build on.
- Confer with staff at a chosen event site to coordinate details.6% of time
- Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.5% of time
- Inspect event facilities to ensure that they conform to customer requirements.3% of time
- Conduct post-event evaluations to determine how future events could be improved.2% of time
- Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.1% of time
Your week is not the average
Describe what you actually do and get a personal report: your own tasks, what AI can already do, what stays yours and a 90 day plan.
What this means
AI can already do almost all of this work at least twice as fast. Real use is still behind at 13 out of 100, so the change here is only getting started. Expect the role to shift toward deciding what to do, checking AI's work and owning the result.
What to do next
- Do the 2 tasks AI is already handling with AI yourself. Your peers already are, and it is quickly becoming the baseline.
- Get ahead on the 14 tasks AI could do next. These move as tools improve, so learning them early pays off.
- Build on the 5 tasks that stay human. This is where your judgment, skill and relationships matter most.
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